How to Protect Your QuickBooks Data

Your QuickBooks data is at the heart of your business’ financial well-being. It’s extremely valuable information. You need the information in that file for everything from handling payroll to paying bills to getting paid by customers. It contains all your bookkeeping and accounting information. You may use it to interact with other systems, as well, such as CRM or Inventory Control systems. That data serves as a legal document for tax purposes, and will for several years. For these reasons and more, you need to be diligent about protecting your QuickBooks data.

How do you do that, exactly? There are two layers to data protection: security and reliability. Security keeps people who should not have access to your QuickBooks data from getting it. Reliability means that, when you need to access the data, you can do so reliably.

The security side

There are several levels of data security you can implement to protect your QuickBooks data. You need to have strong password protocols. You need to have firewalls that separate the network where your QuickBooks lies from the rest of the world. You need to use strong encryption when you use QuickBooks to interact with online services. You need to secure your wireless network, and make sure that no one is going to be able to hack into it.

These issues are best handled by an IT consultant or staffer, preferably one who has a background in network and systems security.

The reliability side

Sometimes, computers fail. There are power surges that fry motherboards. There are hard drive crashes. There are a variety of things that can go wrong with your QuickBooks data file both physically and logically.

For this problem, you need a reliable backup protocol to help protect your QuickBooks data. Whether that’s regularly backing up the file and then storing the backups in a safe location offsite, or whether it’s using the Intuit Data Protect add-on for QuickBooks, these procedures give you access in the event of a disaster.

Don’t leave your QuickBooks data to chance.  Do what you need to do to protect it today.

Bernard Roesch About Bernard Roesch

Bernard Roesch is co-founder and Managing Partner of Mission Consulting. Bernard’s background in the early years of his career was spent in the manufacturing sector, making his QuickBooks perspective a unique one – he understands the intricacies of a complex environment and then applies his strategic skills accordingly.