How often should you upgrade QuickBooks?

QuickBooks 2012 has been released, and like they do each November many businesses are running out to get the new version and upgrade. That may be fine for them, but for other businesses there isn’t always a compelling reason to move to the latest and greatest version.

If yours isn’t the kind of business that feels the need to upgrade at every turn, you still do need to make a change from time to time. Here are some of the reasons you should consider upgrading your QuickBooks:

  • There’s a new feature you’d like to use. Intuit is constantly making improvements to QuickBooks, adding in new features and functionality. For example, QuickBooks 2012 has many more CRM-like features than previous versions, and that’s something many companies can benefit from. Depending on the feature, this could mean upgrading every year, or every few years.
  • You’ve upgraded your Operating System. In some cases, an OS upgrade will make it difficult or even impossible to reinstall your current version of QuickBooks. At that point, you can choose to upgrade QuickBooks or downgrade your OS; upgrading QuickBooks is usually the best long-term choice. Fortunately, this doesn’t happen that often.
  • Support is ending for your version. Intuit regularly retires support for older versions of QuickBooks. That doesn’t mean your ProAdvisor can’t help you with issues, but if you like having current company support then you need to upgrade about every three years. Support is just now about to end for QuickBooks 2009, for example.
  • You’d like to use a different version of QuickBooks. You might want to use the Accountant version, or you might want to make the transition to QuickBooks Online. When you’re switching products and have to install a new one anyway, you should go with the current version if possible.

All of that said, there are some businesses who can run a particular version of QuickBooks for four or even five years, and are perfectly fine with how well it runs and what it does for them.

Bernard Roesch About Bernard Roesch

Bernard Roesch is co-founder and Managing Partner of Mission Consulting. Bernard’s background in the early years of his career was spent in the manufacturing sector, making his QuickBooks perspective a unique one – he understands the intricacies of a complex environment and then applies his strategic skills accordingly.